Board of Trustees Regular Meeting Agenda: October 22, 2026
Attendance
- Trustee Roger Bartley
- Trustee Casey Milano
- Trustee Rebecca Miller
- Trustee Sarah Repella
- Trustee Richard Rutledge
- Trustee Brad Sayre
- Trustee Chad Hilliard
- Fiscal Officer Heather Husted
- Director Jason Bumbico
Call to Order, Agenda Adjustments, and Public Participation
Call to Order
Adjustments to the Agenda
Public Participation
Minutes
Motion: To approve the minutes of the September 24, 2026 Regular Board of Trustees meeting.
Discussion
Lower-Level Water Damage Repair: Contractor Selection
- The Library received a quote, dated September 9, 2026, from Pioneer Basement Solutions for the repair of the water damage in the lower level (the Youth Services picture book area and the Community Room storage area).
- Staff recommend proceeding with Pioneer Basement Solutions based on the reasonableness of their quote, their standing as a local business, and their existing working relationship with the Library's current plumbing service provider.
Fiscal Officer's Report
Motion: To accept the monthly financial reports for September 2026 and the Fiscal Officer's Monthly Report.
Current Revenue
Public Library Fund (PLF) distribution: The September 2026 PLF distribution is $68,881.61, which is about 1.96% more than the $67,527.01 received in September 2025. As of September 30, 2026, PLF funding is approximately 0.7% ahead of projections for the year to date.
September 2026 General Revenue Net Operating Position
For the month:
- September revenue: $73,519.47
- September expenses: $63,328.06
- Difference: $10,191.41
For the year to date:
- Total annual revenue: $635,458.76
- Total annual expenses: $641,946.23
- Difference: negative $6,487.47
Operating Fund Expenses as a Percentage of Appropriation, September 30, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $641,946.23
- Expenses as a percentage of appropriation: 51.054%
New Business
Resolution 26-10-01: To establish $109.20 as the Library's standing register change fund, to be kept in the circulation desk register and maintained at that consistent balance at the opening of each business day.
Resolution 26-10-02: To approve the quote from Pioneer Basement Solutions, dated September 9, 2026, in the amount of $35,935.24, for the repair of water damage in the lower level of the Library, based on the reasonableness of the quote, Pioneer's standing as a local business, and their existing working relationship with the Library's current plumbing service provider.
Resolution 26-10-03: To contract with Down to Earth Landscaping LLC, the Library's current landscaping provider, to perform the site preparation work necessary ahead of the foundation repair project, with pricing to be determined upon receipt of their quote.
Resolution 26-10-04: To transfer funds (amount to be determined at the meeting) from Furniture and Equipment (4001-760-750-0000) to Maintenance and Repair on Facilities (4001-760-331-0000) within the Capital Projects Fund, to fund the Pioneer Basement Solutions repair project approved under Resolution 26-10-02.
Resolution 26-10-05: To transfer $4,000.00 from Contingency (1000-930-930-0000) to Institutional Dues and Memberships (1000-230-510-0000) for the quarterly SEO fee.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
September 2026 Library Statistics
- Circulation: 17,619, about 1.75% below the September 2025 total of 17,932.
- Door count: 6,477, down 7.14% from the September 2025 total of 6,975.
Accept Financial Gifts: September 2026
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $125.51
Restricted contributions, foundations: None.
Total financial gifts: $125.51
In-Kind Gifts for September 2026
None.
Adjournment
Motion: To adjourn.
The next regular Board meeting will be in the Board Room.