Board of Trustees Regular Meeting Minutes: May 28, 2026
Attendance and Opening
Present: Trustees Roger Bartley, Casey Milano, Sarah Repella, Richard Rutledge, and Brad Sayre.
Absent: Trustees Rebecca Miller and Diane Ruff.
Also present: Fiscal Officer Heather Husted and Director Jason Bumbico.
Call to order: 6:30 p.m.
Adjustments to the agenda: Two resolutions added.
Public participation: Audrey Oyster spoke regarding poetry readings and open mics.
Minutes
Motion: To approve the minutes of April 23, 2026.
Moved by Sarah Repella; seconded by Brad Sayre.
Executive Session
To discuss the compensation of the Library Coordinators.
Motion: To move into executive session.
Moved by Casey Milano; seconded by Richard Rutledge.
Entered executive session at 6:34 p.m. Roll call: Trustees Roger Bartley, Casey Milano, Sarah Repella, Richard Rutledge, and Brad Sayre; Fiscal Officer Heather Husted; and Director Jason Bumbico. Returned to open session at 6:53 p.m.
Discussion
None recorded.
Fiscal Officer's Report
Motion: To accept the monthly financial reports for April 2026 and the Fiscal Officer's Monthly Report.
Moved by Sarah Repella; seconded by Brad Sayre.
Current Revenue
Public Library Fund (PLF) distribution: The April 2026 PLF distribution is $65,431.77, which is 20.36% more than the $54,364.25 received in April 2025. As of April 2026, PLF funding is 1.15% behind projections for the year to date.
2026 General Revenue Net Operating Position
For the month:
- April revenue: $71,205.54
- April expenses: $124,764.67
- Difference: negative $53,559.13
For the year to date:
- Total annual revenue: $279,838.86
- Total annual expenses: $315,626.78
- Difference: negative $35,787.92
Operating Fund Expenses as a Percentage of Appropriation, April 30, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $315,626.78
- Expenses as a percentage of appropriation: 25.102%
New Business
Resolution 26-5-01: To hire Erin Barnby as Library Assistant, Youth Services, at a rate of $12.75 per hour, effective May 18, 2026.
Resolution 26-5-02: To hire Tracy McGuire as Library Assistant, Adult Services, at a rate of $12.75 per hour, effective May 18, 2026.
Resolution 26-5-03: To hire Charity Suntheimer as Library Assistant, Adult Services, at a rate of $12.75 per hour, effective May 27, 2026.
All three resolutions moved together by Richard Rutledge; seconded by Casey Milano.
Resolution 26-5-04: To change the compensation of Nicole Weber, Adult Services Library Coordinator, to an exempt salary of $50,960.
Moved by Brad Sayre; seconded by Sarah Repella.
Resolution 26-5-05: To change the compensation of Laken Underwood, Youth Services Library Coordinator, to an exempt salary of $50,960.
Moved by Richard Rutledge; seconded by Casey Milano.
Policy and Document Review
As part of the Library's ongoing review of its governing documents, the Employee Handbook and the Public Services Policy Manual have been revised and are presented to the Board for adoption. The revised Employee Handbook has been reviewed and vetted by the Stark County Prosecutor's Office. Other governing documents were also reviewed and reformatted during this process, as well as training, procedure guides, and information materials, but these do not require approval at this time.
Resolution 26-5-06: To adopt the revised Employee Handbook as presented, which has been reviewed and vetted by the Stark County Prosecutor's Office.
Moved by Sarah Repella; seconded by Brad Sayre.
Resolution 26-5-07: To adopt the revised Public Services Policy Manual as presented.
Moved by Casey Milano; seconded by Richard Rutledge.
Resolution 26-5-08: To move $1,450.00 from Contingency 1000-930-930-0000 to 1000-110-450-0200 Supplies (Youth Department) to account for the Summer Reading Program donations received.
Moved by Sarah Repella; seconded by Richard Rutledge.
Resolution 26-5-09: To amend the 2026 Permanent Appropriations resolution by increasing the account Contingency 1000-930-930-0000 by $60,000 and increasing the account Furniture and Equipment 4001-760-750-0000 by $105,000.
Moved by Casey Milano; seconded by Sarah Repella.
Resolution 26-5-10: To request an Amended Certificate of Estimated Resources with the General Fund increasing account 1000-613-0000 by $10,000.
Moved by Richard Rutledge; seconded by Brad Sayre.
Resolution 26-5-11: To amend the Administrative Policies, Section 1.00 (Purchasing), by adding a new subsection 1.02 (Gift Cards).
Moved by Sarah Repella; seconded by Brad Sayre.
Resolution 26-5-12: To approve the purchase of $200 in gift cards to serve as prizes throughout the 2026 Summer Reading Program.
Moved by Richard Rutledge; seconded by Brad Sayre.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
Moved by Brad Sayre; seconded by Casey Milano.
April 2026 Library Statistics
- Circulation: 16,758, approximately 4.5% more than the April 2025 total of 16,038.
- Door count: 30,831, an increase of 21.9% over the April 2025 count of 25,299.
Accept Financial Gifts: April 2026
Restricted business contributions:
- Keister Plumbing and Heating: $150.00
- Harding Heating and Cooling: $150.00
- Summit Glove Inc.: $100.00
- Minerva Chamber of Commerce: $100.00
- Minerva Music Center: $150.00
- Marty Chapman: $150.00
- St. Luke Lutheran Church: $50.00
- Crowl Lumber: $100.00
- VFW Auxiliary, Post 4120: $250.00
- Minerva Dairy: $50.00
- Gotschall-Hutchison Funeral Home: $50.00
- Evanich Accounting and Tax: $150.00
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $109.95
Total financial gifts: $1,559.95
In-Kind Gifts for April 2026
- Grinder's Above and Beyond: free children's meals
- Minerva Bowl and Lunch: bowling gift certificate
Adjournment
Motion: To adjourn.
Moved by Casey Milano; seconded by Sarah Repella.
The next regular Board meeting will be in the Board Room.