Board of Trustees Regular Meeting Agenda: May 28, 2026
Attendance
- Trustee Roger Bartley
- Trustee Casey Milano
- Trustee Rebecca Miller
- Trustee Sarah Repella
- Trustee Diane Ruff
- Trustee Richard Rutledge
- Trustee Brad Sayre
- Fiscal Officer Heather Husted
- Director Jason Bumbico
Call to Order, Agenda Adjustments, and Public Participation
Call to Order
Adjustments to the Agenda
Public Participation
Minutes
Motion: To approve the minutes of April 23, 2026.
Executive Session
To discuss the compensation of the Library Coordinators.
Discussion
None listed.
Fiscal Officer's Report
Motion: To accept the monthly financial reports for April 2026 and the Fiscal Officer's Monthly Report.
Current Revenue
Public Library Fund (PLF) distribution: The April 2026 PLF distribution is $65,431.77, which is 20.36% more than the $54,364.25 received in April 2025. As of April 2026, PLF funding is 1.15% behind projections for the year to date.
2026 General Revenue Net Operating Position
For the month:
- April revenue: $71,205.54
- April expenses: $124,764.67
- Difference: negative $53,559.13
For the year to date:
- Total annual revenue: $279,838.86
- Total annual expenses: $315,626.78
- Difference: negative $35,787.92
Operating Fund Expenses as a Percentage of Appropriation, April 30, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $315,626.78
- Expenses as a percentage of appropriation: 25.102%
New Business
Resolution 26-5-01: To hire Erin Barnby as Library Assistant, Youth Services, at a rate of $12.75 per hour, effective May 18, 2026.
Resolution 26-5-02: To hire Tracy McGuire as Library Assistant, Adult Services, at a rate of $12.75 per hour, effective May 18, 2026.
Resolution 26-5-03: To hire Charity Suntheimer as Library Assistant, Adult Services, at a rate of $12.75 per hour, effective May 27, 2026.
Resolution 26-5-04: To change the compensation of Nicole Weber, Adult Services Library Coordinator, to an exempt salary (amount to be determined at the meeting).
Resolution 26-5-05: To change the compensation of Laken Underwood, Youth Services Library Coordinator, to an exempt salary (amount to be determined at the meeting).
Policy and Document Review
As part of the Library's ongoing review of its governing documents, the Employee Handbook and the Public Services Policy Manual have been revised and are presented to the Board for adoption. The revised Employee Handbook has been reviewed and vetted by the Stark County Prosecutor's Office. Other governing documents were also reviewed and reformatted during this process, as well as training, procedure guides, and information materials, but these do not require approval at this time.
Resolution 26-5-06: To adopt the revised Employee Handbook as presented, which has been reviewed and vetted by the Stark County Prosecutor's Office.
Resolution 26-5-07: To adopt the revised Public Services Policy Manual as presented.
Resolution 26-5-08: To move $1,450.00 from Contingency 1000-930-930-0000 to 1000-110-450-0200 Supplies (Youth Department) to account for the Summer Reading Program donations received.
Resolution 26-5-09: To amend the 2026 Permanent Appropriations resolution by updating the account Transfer to Capital 1000-930-910-0000 to $60,000 and updating the account Furniture and Equipment 4001-760-750-0000 to $105,000.
Resolution 26-5-10: To request an Amended Certificate of Estimated Resources with the General Fund increasing account 1000-613-0000 by $10,000.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
April 2026 Library Statistics
- Circulation: 16,758, approximately 4.5% more than the April 2025 total of 16,038.
- Door count: 30,831, an increase of 21.9% over the April 2025 count of 25,299.
Accept Financial Gifts: April 2026
Restricted business contributions:
- Keister Plumbing and Heating: $150.00
- Harding Heating and Cooling: $150.00
- Summit Glove Inc.: $100.00
- Minerva Chamber of Commerce: $100.00
- Minerva Music Center: $150.00
- Marty Chapman: $150.00
- St. Luke Lutheran Church: $50.00
- Crowl Lumber: $100.00
- VFW Auxiliary, Post 4120: $250.00
- Minerva Dairy: $50.00
- Gotschall-Hutchison Funeral Home: $50.00
- Evanich Accounting and Tax: $150.00
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $109.95
Total financial gifts: $1,559.95
In-Kind Gifts for April 2026
- Grinder's Above and Beyond: free children's meals
- Minerva Bowl and Lunch: bowling gift certificate
Adjournment
Motion: To adjourn.
The next regular Board meeting will be in the Board Room.