Combined June/July 2026 Regular Meeting Minutes: July 13, 2026
Attendance and Opening
Present: Trustees Roger Bartley, Casey Milano, Rebecca Miller, Sarah Repella, Richard Rutledge, and Brad Sayre.
Also present: Fiscal Officer Heather Husted and Director Jason Bumbico.
Call to order: 6:33 p.m.
Adjustments to the agenda: None.
Public participation: None recorded.
Minutes
Motion: To approve the minutes of May 28, 2026.
Moved by Brad Sayre; seconded by Sarah Repella.
Executive Session
Listed on the agenda to discuss filling the vacant Library Board trustee position. No executive session was held. The Board had a general discussion of potential candidates.
Discussion
None.
Fiscal Officer's Report: June 2026
Motion: To accept the monthly financial reports for May 2026 and the Fiscal Officer's Monthly Report.
Moved by Casey Milano; seconded by Rebecca Miller.
Current Revenue
Public Library Fund (PLF) distribution: The May 2026 PLF distribution is $67,490.16, which is 10.29% less than the $75,227.55 received in May 2025. As of May 31, 2026, PLF funding is 1.52% behind projections for the year to date.
June 2026 General Revenue Net Operating Position
For the month:
- May revenue: $79,748.02
- May expenses: $63,228.64
- Difference: $16,519.42
For the year to date:
- Total annual revenue: $359,586.88
- Total annual expenses: $378,855.42
- Difference: negative $19,268.54
Operating Fund Expenses as a Percentage of Appropriation, May 31, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $378,855.42
- Expenses as a percentage of appropriation: 30.131%
Fiscal Officer's Report: July 2026
Motion: To accept the monthly financial reports for June 2026 and the Fiscal Officer's Monthly Report.
Motion and second not recorded.
Current Revenue
Public Library Fund (PLF) distribution: The June 2026 PLF distribution is $67,490.16, which is $14,469.99 less than the $81,960.15 received in June 2025. As of June 30, 2026, PLF funding is 0.01% behind projections for the year to date.
July 2026 General Revenue Net Operating Position
For the month:
- June revenue: $70,043.07
- June expenses: $86,922.84
- Difference: negative $16,879.77
For the year to date:
- Total annual revenue: $429,629.95
- Total annual expenses: $465,778.26
- Difference: negative $36,148.31
Operating Fund Expenses as a Percentage of Appropriation, June 30, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $465,778.26
- Expenses as a percentage of appropriation: 37.044%
New Business
Trustee Resignation
Trustee Diane Ruff submitted her resignation effective June 22, 2026, after 14 years of service on the Board, as she is relocating to Palm Coast, Florida.
Resolution 26-7-01: To accept the resignation of Trustee Diane Ruff, effective June 22, 2026, and to express the Board's gratitude for her 14 years of service to the Minerva Public Library.
Moved by Rebecca Miller; seconded by Sarah Repella.
Resolution 26-7-02: To accept the health insurance rates of $1,119.04 for single coverage and $2,718.44 for family coverage for the July 1, 2026 to June 30, 2027 insurance year through the Stark County COG.
Moved by Brad Sayre; seconded by Rebecca Miller.
Resolution 26-7-03: To set October 2026 as the premium health insurance holiday month.
Moved by Casey Milano; seconded by Richard Rutledge.
Resolution 26-7-04: To move $2,100.00 from Contingencies (1000-930-930-0000) to Auditing Services (1000-230-371-0000).
Moved by Sarah Repella; seconded by Rebecca Miller.
Resolution 26-7-05: To reclassify Amy Kirkpatrick to the position of Library Aide Substitute, effective Monday, June 22, 2026.
Moved by Richard Rutledge; seconded by Sarah Repella.
Resolution 26-7-06: To ratify the closure of the Library on Friday, July 3, 2026, in observance of the Independence Day holiday.
Moved by Rebecca Miller; seconded by Casey Milano.
Resolution 26-7-07: To move $400.00 from Contingencies (1000-930-930-0000) to Supplies, Youth Department (1000-110-450-0200), to account for Summer Reading donations received.
Moved by Sarah Repella; seconded by Brad Sayre.
Resolution 26-7-08: To approve the renewal of the contract with the State Library of Ohio to provide delivery services for the period of July 1, 2026 to June 30, 2027, for the annual price of $12,204.45.
Moved by Richard Rutledge; seconded by Rebecca Miller.
Resolution 26-7-09: To renew the matured CD at Consumers National Bank at the current rate for 9 months at 3.44%.
Moved by Casey Milano; seconded by Sarah Repella.
Resolution 26-7-10: To approve the FY2027 Alternative Tax Budget as prepared by the Fiscal Officer, for submission to the Stark, Carroll, and Columbiana County Auditors ahead of the July 20, 2026 deadline.
Moved by Casey Milano; seconded by Richard Rutledge.
Resolution 26-7-11: To ratify the rescheduling of the June 2026 regular meeting to Monday, July 13, 2026, combined with July business, due to lack of quorum at the June 25, 2026 meeting.
Moved by Rebecca Miller; seconded by Sarah Repella.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
Moved by Rebecca Miller; seconded by Brad Sayre.
May 2026 Library Statistics
- Circulation: 14,389, about 5.65% below the May 2025 total of 15,251.
- Door count: 6,880, up about 19.53% from the May 2025 total of 5,756.
June 2026 Library Statistics
- Circulation: 13,689, about 0.56% below the June 2025 total of 13,766.
- Door count: 4,022, up about 15.40% from May 2025, when it totaled 3,484.
Accept Financial Gifts: May 2026
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $37.55
Restricted individual contributions:
- Anonymous donor: $50.00
Total financial gifts: $87.55
In-Kind Gifts for May 2026
- Tomtreyco McDonald's: free smoothie coupons
Accept Financial Gifts: June 2026
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $47.00
Unrestricted business contributions to the General Fund:
- Alliance Area Church Women: $30.00
Restricted business contributions:
- Medicine Center Pharmacy: $200.00
- Stephen Dowell DDS: $150.00
Total financial gifts: $427.00
In-Kind Gifts for June 2026
None.
Adjournment
Motion: To adjourn.
Moved by Brad Sayre; seconded by Casey Milano.
The next regular Board meeting will be in the Board Room.