Board of Trustees Regular Meeting Minutes: February 26, 2026
Attendance and Opening
Present: Trustees Roger Bartley, Casey Milano, Rebecca Miller, Diane Ruff, Richard Rutledge, and Brad Sayre.
Absent: Trustee Sarah Repella.
Also present: Fiscal Officer Heather Husted and Director Jason Bumbico.
Call to order: 6:33 p.m.
Adjustments to the agenda and public participation: None recorded.
Minutes
Motion: To approve the minutes of January 29, 2026.
Moved by Diane Ruff; seconded by Rebecca Miller.
Discussion
Overview of the final version of the Minerva Public Library Strategic Plan for 2026-2030.
Fiscal Officer's Report
Motion: To accept the monthly financial reports for January 2026 and the Fiscal Officer's Monthly Report.
Moved by Casey Milano; seconded by Brad Sayre.
Current Revenue
Public Library Fund (PLF) distribution: The January 2026 PLF distribution is $65,431.77, which is 4.92% less than the $68,818.65 received in January 2025. As of January 2026, PLF funding is 2.98% higher than projected for the year to date.
2026 General Revenue Net Operating Position
For the month:
- January revenue: $67,988.67
- January expenses: $64,764.34
- Difference: $3,224.33
For the year to date:
- Total annual revenue: $67,988.67
- Total annual expenses: $64,764.34
- Difference: $3,224.33
Operating Fund Expenses as a Percentage of Appropriation, January 31, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $64,764.34
- Expenses as a percentage of appropriation: 5.15%
New Business
Strategic Plan
The Minerva Public Library Strategic Plan (2026-2030) establishes the Library's mission, vision, core values, and strategic priorities to guide services, programs, partnerships, and resource allocation over the next four years. Developed through community feedback, staff input, and Board discussion, the plan provides a clear and focused framework to ensure the Library remains responsive, sustainable, and aligned with the needs of the Minerva community.
Resolution 26-2-01: To adopt the Minerva Public Library Strategic Plan for the period March 1, 2026 through December 31, 2030.
Moved by Richard Rutledge; seconded by Diane Ruff.
In Memoriam
The Board of Trustees of the Minerva Public Library hereby expresses its heartfelt condolences on the recent passing of longtime staff member Barbara Hafner and trustee and community leader William Pilati. Barb's dedication to serving the Library and its patrons enriched our organization for many years, and Bill's leadership and civic commitment helped guide and strengthen our community. The Board honors their contributions and extends sympathy to their families and all who were touched by their service.
Resolution 26-2-02: To formally recognize and honor the life and service of Barb Hafner, a dedicated Library staff member whose commitment and contributions significantly benefited the Library and our community.
Resolution 26-2-03: To formally recognize and honor the life and service of Bill Pilati, a devoted Library trustee and community leader whose leadership, volunteerism, and civic spirit left a lasting legacy in Minerva.
Both resolutions moved together by Rebecca Miller; seconded by Brad Sayre.
Resolution 26-2-04: To renew the matured CD at Consumers National Bank at the current rate of 3.68%.
Moved by Diane Ruff; seconded by Casey Milano.
Resolution 26-2-05: To approve Jason Bumbico, Deputy Fiscal Officer, to have access to the Consumers National Bank accounts.
Moved by Rebecca Miller; seconded by Casey Milano.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
Moved by Brad Sayre; seconded by Rebecca Miller.
January 2026 Library Statistics
- Circulation: 13,069, about 11.05% above the January 2025 total of 11,768.
- Door count: 5,035, up about 18% from the January 2025 total of 4,263.
Accept Financial Gifts: January 2026
Restricted individual contributions: None.
Unrestricted individual contributions to the General Fund:
- Alan and Donna Moser: $500.00
- Great Trail Chapter DAR: $100.00
- Book sale: $79.45
Total financial gifts: $679.45
In-Kind Gifts for January 2026
None.
Adjournment
Motion: To adjourn.
Moved by Casey Milano; seconded by Rebecca Miller.
The next regular Board meeting will be in the Board Room.