August 2026 | Board Agenda

Board of Trustees Regular Meeting Agenda: August 27, 2026

in the Library Board Room

Attendance

  • Trustee Roger Bartley
  • Trustee Casey Milano
  • Trustee Rebecca Miller
  • Trustee Sarah Repella
  • Trustee Richard Rutledge
  • Trustee Brad Sayre
  • Fiscal Officer Heather Husted
  • Director Jason Bumbico

Call to Order, Agenda Adjustments, and Public Participation

Call to Order

Adjustments to the Agenda

Public Participation

Minutes

Motion: To approve the minutes of July 13, 2026.

Discussion

Vacant Library Board Trustee Position

Updates on the vacant trustee position.

Water Damage in the Lower Level

Review and discussion of recent water damage in the lower level of the Library:

  • During the first week of August, water damage was noticed in the lower level, in the corner of Youth Services on the south side of the building, in the picture book section. There is a history of water issues in this area of the lower level.
  • Following a period of heavy rain, the plaster in the affected area was found to be wet to the touch, and the wall had sustained damage.
  • Catlett Plumbing was called to assess the situation, and the Director met with them on site. A drain issue was suspected but not confirmed.
  • The wall continued to show signs of heavy moisture in the following days.
  • Catlett Plumbing returned on Friday, August 14, and camera-scoped the drains. No blockage or damage was detected.
  • Pioneer Basement Solutions inspected the area and detected moisture and water issues along the south wall.
  • While on site, Pioneer also examined the storage area at the back of the Community Room, identified water damage and other moisture-related concerns, and recommended suspending use of that side of the room.
  • Materials were removed from the affected section of the picture book area, the area has been blocked off, and the left side of the Community Room has been temporarily closed.
  • Catlett and Pioneer returned on Friday, August 21, and are expected to send a plan and quote for repair work.
  • ARK Basement Services made a service call on August 25 and is expected to send a quote as well.
  • The Library is seeking at least one additional service provider to give a diagnosis and estimate before proceeding.

Fiscal Officer's Report: August 2026

Motion: To accept the monthly financial reports for July 2026 and the Fiscal Officer's Monthly Report.

Current Revenue

Public Library Fund (PLF) distribution: The July 2026 PLF distribution is $67,209.37, which is 2.06% more than the $65,853.87 received in July 2025. As of July 31, 2026, PLF funding is 0.86% behind projections for the year to date.

July 2026 General Revenue Net Operating Position

For the month:

  • July revenue: $62,415.43
  • July expenses: $60,204.72
  • Difference: $2,210.71

For the year to date:

  • Total annual revenue: $492,045.38
  • Total annual expenses: $525,982.98
  • Difference: negative $33,937.60

Operating Fund Expenses as a Percentage of Appropriation, July 31, 2026

  • 2026 appropriation: $1,257,363.04
  • Current 2026 expenses: $525,982.98
  • Expenses as a percentage of appropriation: 41.836%

New Business

Resolution 26-8-01: To rescind Resolution 26-7-09, approved July 13, 2026, regarding the renewal of the matured CDAR at Consumers National Bank.

Resolution 26-8-02: To renew the matured CD at Consumers National Bank at the rate of 3.59% for 12 months, effective July 25, 2026.

Resolution 26-8-03: To accept the resignation of Rachel Ohler, effective July 30, 2026.

Resolution 26-8-04: To accept the resignation of Amelia Sapp, effective July 25, 2026.

Resolution 26-8-05: To temporarily change the employment status of Jennifer Baker to Library Aide, effective July 6, 2026.

Resolution 26-8-06: To add Policy 5.45 to the Employee Handbook, in the section addressing staff emergency leave:

5.45 Emergency Leave for Cancelled Off-Site Events

When a staff member is scheduled to represent the Library at an off-site event occurring outside of the Library's regular operating hours, and that event is cancelled or postponed due to circumstances outside the Library's control (including but not limited to severe weather, venue closure, host organization cancellation, or other conditions beyond the Library's or the employee's control), the employee's scheduled hours for that event will not be forfeited.

The Director or designee will first attempt to reassign the employee to other library duties for some or all of the originally scheduled hours, where reasonably practical. If reassignment is not practical, or only covers part of the scheduled time, the employee may use paid emergency leave for the remaining scheduled hours. Use of emergency leave under this section does not draw against the employee's accrued vacation or medical leave balances, and requires no advance notice given the unforeseen nature of the cancellation.

This section applies only to off-site commitments an employee was formally scheduled to work outside the Library's regular open hours; it does not apply to program cancellations occurring during an employee's regularly scheduled in-library shift, which are addressed through normal workflow reassignment.

Director's Report

Motion: To accept the monthly report from the Director included in the Board packet.

July 2026 Library Statistics

  • Circulation: 14,169, about 9.49% above the July 2025 total of 12,941.
  • Door count: 3,687, about 7.8% below the July 2025 total of 3,999.

Accept Financial Gifts: July 2026

Unrestricted individual contributions to the General Fund:

  • Book sale and miscellaneous: $254.57

Restricted business contributions:

  • Bartley Funeral Home: $50.00

Total financial gifts: $304.57

In-Kind Gifts for July 2026

None.

Adjournment

Motion: To adjourn.

The next regular Board meeting will be in the Board Room.