Board of Trustees Regular Meeting Minutes: April 23, 2026
Attendance and Opening
Present: Trustees Roger Bartley, Casey Milano, Rebecca Miller, Sarah Repella, Richard Rutledge, and Brad Sayre.
Absent: Trustee Diane Ruff.
Also present: Fiscal Officer Heather Husted and Director Jason Bumbico.
Call to order: 6:32 p.m.
Adjustments to the agenda and public participation: None recorded.
Minutes
Motion: To approve the minutes of March 26, 2026.
Moved by Casey Milano; seconded by Rebecca Miller.
Discussion
- How the Library will comply with Ohio Revised Code Section 9.64 to help protect the Library from cyber attacks.
- Setting up a meeting for the Personnel Committee to discuss compensation for two staff members.
Fiscal Officer's Report
Motion: To accept the monthly financial reports for March 2026 and the Fiscal Officer's Monthly Report.
Moved by Richard Rutledge; seconded by Sarah Repella.
Current Revenue
Public Library Fund (PLF) distribution: The March 2026 PLF distribution is $67,490.16, which is 7.14% more than the $62,990.85 received in March 2025. As of March 2026, PLF funding is 0.95% behind projections for the year to date.
2026 General Revenue Net Operating Position
For the month:
- March revenue: $70,649.24
- March expenses: $58,444.78
- Difference: $12,204.46
For the year to date:
- Total annual revenue: $208,633.32
- Total annual expenses: $190,862.11
- Difference: $17,771.21
Operating Fund Expenses as a Percentage of Appropriation, March 31, 2026
- 2026 appropriation: $1,257,363.04
- Current 2026 expenses: $190,862.11
- Expenses as a percentage of appropriation: 15.18%
New Business
Cybersecurity Plan and ORC Section 9.64
Ohio Revised Code Section 9.64, enacted through House Bill 96 and effective September 30, 2025, requires every political subdivision of the State of Ohio to adopt a cybersecurity program that safeguards the entity's data, information technology, and information technology resources to ensure availability, confidentiality, and integrity.
Resolution 26-4-01: To comply with ORC Section 9.64, the Board hereby resolves the following:
- To add Policy 6.80, Cybersecurity Program Policy, to the Minerva Public Library Public Services Policy Manual.
- To authorize the Library Director to administer and oversee implementation of the program, coordinate with the Library's technology providers, serve as the primary point of contact with the Ohio Cyber Integration Center and the Auditor of State for incident reporting, and make non-substantive operational updates consistent with the adopted program.
- To direct Library staff to complete cybersecurity training appropriate to their duties in accordance with the adopted program and ORC Section 9.64(C)(1)(e), and to add Policy 6.90, Cybersecurity Staff Training Policy, to the Minerva Public Library Public Services Policy Manual.
- To direct that, after the discovery of a cybersecurity incident or ransomware incident, the Library shall provide required notice to the Ohio Department of Public Safety, Ohio Cyber Integration Center, within seven (7) days of discovery and to the Auditor of State within thirty (30) days of discovery, consistent with ORC Section 9.64(D). In furtherance of this directive, Procedure 11.00, Cybersecurity Incident Response, will be added to the Library's procedure manual.
- To direct that cybersecurity-related records shall be handled in accordance with the law, including the confidentiality and security-record exemptions under ORC Section 9.64(E) and (F).
- To direct that the Library shall not pay or comply with a ransom demand unless the Board formally approves such action in a resolution that states why the payment or compliance is in the best interest of the Library, as required by ORC Section 9.64(B). If circumstances require, an emergency meeting of the Board may be called pursuant to ORC Section 121.22(F).
- To direct the Director to provide periodic updates to the Board regarding implementation, training completion, material incidents, and recommended revisions to the program.
Moved by Brad Sayre; seconded by Casey Milano.
Resolution 26-4-02: To renew a matured CDAR at Huntington at the current rate for 26 weeks at 3.5%.
Moved by Sarah Repella; seconded by Rebecca Miller.
Resolution 26-4-03: To accept the resignation of Youth Services staff member Kelly Phillips, effective Saturday, April 4, 2026.
Moved by Casey Milano; seconded by Rebecca Miller.
Resolution 26-4-04: To move $500.00 from Contingency 1000-930-930-0000 to 1000-110-450-0200 Programming Supplies, Youth Services, to account for the Minerva Rotary's donations for the Summer Reading Program.
Resolution 26-4-05: To move $10.00 from Contingency 1000-930-930-0000 to 1000-110-450-0200 Programming Supplies, Youth Services, to account for an anonymous donation for Easter candy.
Both resolutions moved together by Rebecca Miller; seconded by Brad Sayre.
March Resolution Pay Rate Correction
In the March resolution to promote Megan Kindleberger (26-3-03), the agreed-upon pay rate increase of $0.37 per hour was not included due to an error. This resolution corrects that error.
Resolution 26-4-06: To increase the pay rate of Megan Kindleberger, Library Associate, Youth Services, to $13.50 per hour, effective March 30, 2026.
Moved by Sarah Repella; seconded by Rebecca Miller.
Director's Report
Motion: To accept the monthly report from the Director included in the Board packet.
Moved by Brad Sayre; seconded by Rebecca Miller.
March 2026 Library Statistics
- Circulation: 15,538, about 10.4% above the March 2025 total of 14,077.
- Door count: 7,078, up about 29.8% from the March 2025 total of 5,085.
Accept Financial Gifts: March 2026
Restricted business contributions:
- Minerva Rotary: $500.00
Unrestricted individual contributions to the General Fund:
- Book sale and miscellaneous: $167.55
Total financial gifts: $667.55
In-Kind Gifts for March 2026
None.
Adjournment
Motion: To adjourn. The meeting adjourned at 6:58 p.m.
Moved by Casey Milano; seconded by Sarah Repella.
The next regular Board meeting will be in the Board Room.